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Manage activities

The Manage phase reflects the decisions that need to be made about when, and which activities need to be performed. Two sources of project information should be implicitly or explicitly referred during this phase:

  • The project proposition, which includes the project aims, objectives, risks, unknowns, plan and costs.
  • The project summary, which includes the problem statement, the proposed solution(s), and the evidence gathered so far

Examining the project proposition and the project summary should help the team to identify the most appropriate 'next steps' activities that need to be completed in order to resolve the unknowns and progress the project. Each time a significant project event or decision takes place, the project proposition and the project summary should be checked or updated to reflect the new information or decisions made. This should then inform the decisions about which activities should be carried out next.

This page describes the activities within the Manage phase of the Inclusive Design Wheel in the particular context of transport service design.

On this page:

Refine project proposition

The aim of this activity is to ensure that the project remains on track to meet its objectives, or, to get agreement to make explicit changes to these objectives. This grounding activity can be helpful as it is often easy to get stuck in the detail during the main phases of a project, making it difficult to see the way forward. Such difficulties can often be resolved by referring back to, or clarifying, the aim and objectives for the project. A clear statement of objectives can also be used to prevent subsequent decisions and compromises from eroding the concept's strength.

At the start of a project, the refining the project proposition activity involves identifying the project aims, objectives and scope. The following questions can help with this:

  1. Which people are currently being excluded, and why?
  2. What problem are we trying to solve?
  3. What are the potential barriers to success?
  4. (As the project develops) What is the proposed solution and how will it achieve the aims and objectives?

Reducing the aims and objectives down to one or two sentences helps to capture the real essence of what the project is aiming to achieve. These statements should be outlined at the beginning of the project, and updated and refined throughout concept development.

As the project develops, risks, unknowns, costs, benefits can be identified, along with the evolving project plan, deliverables and timescales. Later on, this activity involves checking that the project is still on track to meet these aims and objectives. If not, the work can be modified to put it back on track, or explicit changes can be made to the aims and objectives. The project proposition slide additionally contains sections to capture this information:

  • Project risks and unknowns
  • Project plan, deliverables and timescales
  • Project costs and benefits

These can help support the team in keeping track of where they are with their project.

Further information

Summarise & agree next steps

This activity involves examining the status of the project in the context of the work done so far and determining what to do next. The slide template captures the:

  • Problem statement (which represents a summary of the Explore phase)
  • Proposed solution(s) (which represents a summary of the Create phase)
  • Evidence gathered so far (which represents a summary of the Evaluate phase)

At the start of the project, one or more of these aspects might be completely unknown, or might be based on estimations or assertions of the project team. As the project progresses, the level of confidence should increase.

To determine the 'next steps' consider the following questions, for each of the Explore, Create and Evaluate phases:

  • What have we got?
  • What are we missing?
  • As a result, what are the highest priority next step actions?

The above questions should be considered in combination with the Project proposition, which was described in the previous panel.